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Stop chasing
certificates.
Start safeguarding.
SafeHub gives the people responsible for safeguarding an instant view of everyone’s DBS checks, training, qualifications and policies — whether you run a sports club, a charity or youth group, or a sports, coaching or education business — so children and young people are kept safe, and you can prove it.
Founding organisations get introductory pricing — talk to us.
Safeguarding is about children — not just compliance
Every DBS check, every safeguarding certificate and every renewal exists for a reason: to help create a safer environment for children and young people to play, learn and enjoy sport. Compliance matters. Fixtures, sessions and inspections matter. But they were never the end goal. The real goal is making sure the right people are properly checked, trained and trusted to support children safely — and SafeHub helps safeguarding officers manage that responsibility without spreadsheets, WhatsApp messages or last-minute fixes.
The role is reactionary — and the system forces your hand
You don’t get to plan safeguarding — you react to it. A coach drops out, a child is left on the touchline, an incident happens. And the pressure is always to keep the governing body’s system green so your teams can play — even when the records drift from who’s really there. But green on a dashboard was never the point. A safe environment for children was.
Compliance should protect children — not just protect fixtures
To keep the governing body’s system green, clubs enter the names of people who hold the right certificates — while the volunteers actually running training and games are often someone else. The certified name and the person on the pitch drift apart, and the records stop describing reality. SafeHub closes that gap from the other side: by keeping the people genuinely involved in your club properly checked, trained and current, so green starts to mean what it should. The goal isn’t a green spreadsheet — it’s knowing the club is genuinely safe.
Built for the people responsible for safeguarding — not a corporate compliance team
Whether you’re a club welfare officer, a charity’s safeguarding lead, or you run a coaching, holiday camp or school sports business, SafeHub was built for you.
Everything your organisation needs to stay compliant — automated
Keep the right people genuinely vetted
SafeHub tracks every DBS check, safeguarding course, First Aid certificate and qualification for the people actually involved in your organisation — and chases renewals automatically by email before they lapse. So the staff and volunteers really running your sessions are the vetted ones, and no team quietly drifts out of date.
Know where you actually stand
See your organisation’s full safeguarding status at a glance. The traffic-light view shows green, amber and red across every member — so you can stop asking “are we green?” and start knowing “are we safe?”, without opening a single spreadsheet.
Fast document review
Reviewer mode takes you through uploaded certificates one after another, so you can check and verify them in a few clicks. No scanning, no email attachments — staff, coaches and volunteers upload straight from their phones.
Reporting & audit trail
Every reminder sent and every document uploaded is recorded with its date, so you can show who was chased and when. SafeHub gives you the evidence trail governing bodies and insurers need — proof of genuine compliance, not just claimed compliance.
Policy management
SafeHub keeps your policy documents in one place, shows who has read each one, reminds people who haven’t, and reminds you when a review is due.
Organisation roles
Create custom roles — Head Coach, Welfare Officer, First Aider — each with their own required documentation. The system automatically knows what each role holder needs and tracks it accordingly.
Resources
Build a resource hub for your organisation within SafeHub — guides, policies, links and reference materials all in one place, organised by section, easy to navigate from any device.
Because the responsibility sits with you
Safeguarding leads are often volunteers or busy managers — but the responsibility they carry is serious. If records are missing or a concern is raised, they’re often the person expected to explain what was known, what was chased and what was done. SafeHub helps lift that weight: every renewal reminder tracked, every uploaded document recorded, every status visible, every report evidenced. So when someone asks where the club stands, you’re not relying on memory — you have the answer.
An audit trail that proves compliance — not just claims it
SafeHub records every reminder sent and every document uploaded, with dates, and a Monday summary tells admins exactly who still needs chasing. That’s a level of evidence no spreadsheet can provide, and exactly what governing bodies and insurers are starting to ask for.
When green means safe, the dashboard gives you peace of mind
Every certificate, every coach, every team’s real coverage, every incident — live, in one place. Not a status you’re managing for the governing body, but a true picture of where your organisation actually stands. So you can stop asking “are we green?” and start knowing “are we safe?” — because with SafeHub, they’re finally the same question. The welfare officer role will always mean reacting to the unexpected. SafeHub means you’re never reacting blind.
Incident reports — every incident in one place, not scattered across WhatsApp
When something happens, it shouldn’t live in a coach’s text messages. SafeHub’s incident reports replace WhatsApp, email and paper with a single, secure record: log the incident, attach witness statements, track what was done, and build a clear account that protects everyone involved. One place to record it, manage it and evidence it.
Pricing that fits your organisation
We’re setting prices with our founding organisations. Tell us about your club, charity or coaching business and we’ll put together a price that fits.
Stop managing the status. Start protecting your members.
Founding organisations get introductory pricing — talk to us.