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Stop chasing
certificates.
Start safeguarding.
SafeHub gives safeguarding officers an instant view of their club’s DBS checks, safeguarding training and welfare records — so children can enjoy sport in a safer environment, and clubs can stay compliant for the right reasons.
First 3 months free — no credit card required
Safeguarding is about children — not just compliance
Every DBS check, every safeguarding certificate and every renewal exists for a reason: to help create a safer environment for children and young people to enjoy sport. Compliance matters. Fixtures matter. But they were never the end goal. The real goal is making sure the right people are properly checked, trained and trusted to support children safely — and SafeHub helps safeguarding officers manage that responsibility without spreadsheets, WhatsApp messages or last-minute fixes.
The role is reactionary — and the system forces your hand
You don’t get to plan safeguarding — you react to it. A coach drops out, a child is left on the touchline, an incident happens. And the pressure is always to keep the governing body’s system green so your teams can play — even when the records drift from who’s really there. But green on a dashboard was never the point. A safe environment for children was.
Compliance should protect children — not just protect fixtures
To keep the governing body’s system green, clubs enter the names of people who hold the right certificates — while the volunteers actually running training and games are often someone else. The certified name and the person on the pitch drift apart, and the records stop describing reality. SafeHub closes that gap from the other side: by keeping the people genuinely involved in your club properly checked, trained and current, so green starts to mean what it should. The goal isn’t a green spreadsheet — it’s knowing the club is genuinely safe.
Built for the volunteer running your club — not a corporate compliance team
If you’re a club welfare officer, committee member, or secretary responsible for keeping your organisation’s safeguarding records in order, SafeHub was built for you.
Everything your club needs to stay compliant — automated
Keep the right people genuinely vetted
SafeHub tracks every DBS check, FA Safeguarding qualification and First Aid certificate for the people actually involved in your club — and chases renewals automatically by email and SMS before they lapse. So the volunteers really running your sessions are the vetted ones, and no team quietly drifts out of date.
Know where you actually stand
See your club’s full safeguarding status at a glance. The traffic-light view shows green, amber and red across every member — so you can stop asking “are we green?” and start knowing “are we safe?”, without opening a single spreadsheet.
10-second document review
Our reviewer mode lets you bulk-verify certificates in an average of 10 seconds per document. No scanning, no email attachments — coaches and volunteers upload straight from their phones.
Reporting & audit trail
Track exactly who received, opened and acted on renewal reminders. SafeHub gives you the evidence trail governing bodies and insurers need — proof of genuine compliance, not just claimed compliance.
Policy management
SafeHub manages all your policy documents — sending automated reminders when reviews are due and tracking version history. Annual policy reviews handled without you lifting a finger.
Organisation roles
Create custom roles — Head Coach, Welfare Officer, First Aider — each with their own required documentation. The system automatically knows what each role holder needs and tracks it accordingly.
Resources
Build a resource hub for your organisation within SafeHub — guides, policies, links and reference materials all in one place, organised by section, easy to navigate from any device.
Because the responsibility sits with you
Safeguarding officers at grassroots clubs are volunteers — but the responsibility they carry is serious. If records are missing or a concern is raised, they’re often the person expected to explain what was known, what was chased and what was done. SafeHub helps lift that weight: every renewal reminder tracked, every uploaded document recorded, every status visible, every report evidenced. So when someone asks where the club stands, you’re not relying on memory — you have the answer.
An audit trail that proves compliance — not just claims it
SafeHub’s reporting module tracks every renewal communication sent — who received it, who opened it, who acted on it. That’s a level of evidence no spreadsheet can provide, and exactly what governing bodies and insurers are starting to ask for.
When green means safe, the dashboard gives you peace of mind
Every certificate, every coach, every team’s real coverage, every incident — live, in one place. Not a status you’re managing for the governing body, but a true picture of where your club actually stands. So you can stop asking “are we green?” and start knowing “are we safe?” — because with SafeHub, they’re finally the same question. The welfare officer role will always mean reacting to the unexpected. SafeHub means you’re never reacting blind.
The Vault — every incident in one place, not scattered across WhatsApp
When something happens, it shouldn’t live in a coach’s text messages. The Vault replaces WhatsApp, email and paper with a single, secure record: log the incident, attach witness statements, track what was done, and build a clear account that protects everyone involved. One place to record it, manage it and evidence it.
Simple pricing for clubs of every size
No setup fees. No long contracts. Cancel any time. First 3 months free for all new clubs.
Organisations with 150+ members — contact us for a custom quote
Stop managing the status. Start protecting your members.
First 3 months free — no credit card required — cancel any time